Cloud Payroll | Columbus

Estonia | Latvia

Cloud Payroll is a comprehensive payroll and HR software solution that manages the entire employee life cycle from recruitment to termination. The largest payroll and HR team in the Baltic States has pooled its more than 20 years of experience and created a solution that aims to simplify the daily work of specialists and managers.

Supported by powerful business analytics, Cloud Payroll combines HR management and wage calculation. The self-service environment makes the solution very easy to use and allows for internal distribution of administrative load. This is naturally supplemented by e-state services and interfacing opportunities with existing software.

High level of trustworthiness on the market

The solution is used by 120 companies in Estonia. Wages are calculated for more than 80,000 employees every month.

The only pan-Baltic payroll and HR management software

Harmonised processes in three countries. The payroll solution also considers countries’ local legislation.

Dedicated team

Our experienced team contributes daily to ensuring excellent customer support in local languages and constant development of the software solution.

About Cloud Payroll software solution

Based on Microsoft Dynamics AX platform and Dynamics 365 Finance platform
Integrated Microsoft HRM and Columbus wage calculation
Solution is supported by Columbus self-service portal
Can be used as a cloud solution
Constant product development
GDPR-compliant

Company structure

Visual hierarchy of subunits, positions and employees
Convergence of company structure and financial accounting cost attributes
Job descriptions by positions

Recruitment

Systematisation of candidate information and files with the help of recruitment projects
Skill analysis against skill profiles of positions
Finding suitable persons by screening candidates and employees’ skills

Employee data

Personal data, contact details and information on relatives
Systemic retention of employment contract data and history thereof
Holiday and holiday balance management
Holiday schedule management
Deductions management (e.g. enforcement orders, alimonies and training agreements)
Management of discounts and the list of work equipment issued to employees
Possibility to add files to employee records
Queries from the Pension Centre

Payroll and taxes

Quick wage calculation
Separate, group and company calculations
Possibility to import wages and deductions
Tax accounting in accordance with applicable laws
Preparation of ledger entries

Tax accounting

Estonian tax accounting

Minimum social tax check
Tax exception calculation (e.g. persons with partial work ability and non-residents)
Basic exemption amount

Latvian tax accounting

EDS file import (employee tax exceptions, amounts exempt from income tax, details of dependants)
Calculation of basic exemption amounts by type
Automatic calculation of progressive income tax (20% or 23%)
Tax exception calculation (e.g. disabled persons, lack of an employment record book)

Leedu maksuarvestus

Sodra file import (employees’ tax exceptions)
Calculation of basic exemption amounts by type
Tax exception calculation (e.g. disabled persons, pensioners)

Tax reports

Estonian tax reports

TSDs as XML files (see also the e-state interface)

Latvian tax reports

Monthly employee movement report as an XML file (DNK)
Monthly income and social tax report as an XML file (IIN and VSOI)
Annual income tax report as an XML file (IIN)

Lithuanian tax reports

Sodra reports as XML files (1-SD, 2-SD, 9-SD, 12-SD, NP-SD, SAM, GPM313, FR0572, FR0573, GPM312, NP-SD2)

Reporting

Statistical report package
Different certificates for employees
Fontes report
Holiday reserve report
National reports
Internal reports
Microsoft Power BI dashboards (in the self-service portal)

Development and skills

Previous work and project experience
Completed training events and certificates acquired
Possibility to add performance appraisal materials to employees’ personal records
Setting development goals and monitoring the achievement thereof

Training

Training organisation and management
Possibility to forward information to training participants via MS Office Outlook
Automatic linking of information on completed training with personal records

Self-service portal

Employee profile
Information on absences
Holiday application and approval
Information on associated persons
Health checks
Obligations
Inventory
Discounts
Training
Identity and other documents
Remuneration information
Communication
Possibility to amend employee data and confirm data amendments electronically

Additional queries

Aggregate data on employees
Birthdays
Seniority list
Persons close to employees
Employee contact details
Number of employees
Completed training events
Staff turnover by period
Certificate validity terms
Employee training requirements
Health check dates
Absences
Employees on parental leave
Holiday balances
Remuneration of active employees
Probationary periods
Other employee attributes
Employee documents and IDs
Devices borrowed by employees
Legal persons

Additional functions

E-state interface – automatic data exchange with the state information system
Data export to MS Office Excel for further processing
Possibility to develop additional functions based on company specifics

Monthly fee – the price is determined depending on company size and number of users.
Up-to-date – constantly supplemented with new functionalities and kept in line with legislation.
Secure – security is ensured by Microsoft Azure, one of the world’s largest and most certified cloud service platforms.
We provide the cloud service – companies do not need to hire separate people for this or invest in server monitoring, hardware updates, licence acquisitions, data backups, etc.
Compatible with other software – you can exchange data with the software solutions used in your company.