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When the company’s work time management (WTM) is “standard” and employees are working 5 days a week at fixed hours, the accountability is fairly simple. This situation is significantly different by rolling work schedules, shifts, randomly planned working time and finally by cumulative working time result, which requires the more detailed analysis. So, let’s talk about cumulative working time and the daily challenges as well as their possible solutions that organizations face every day.


Regardless of the organization’s field of activity - manufacturing, service sector, retail, healthcare, or any other - the main challenges in work time management are usually identified by the organization itself as follows:

  • Unmanageable amount of detailed daily entries and changes in schedules or timesheets;
  • Worktime managers are not HR specialists and need a simpler tool than the HR|Payroll system;
  • Decisions often are taken without full and timely information on worked time during the month;
  • A sense of double recording, where remote departments of the organization, work time managers and at the same time HR specialists use different sources of primary information, and finally resulting in “overlapping” the worked time data, etc.

Work time management optimization 

There are solutions on the market that make work time management easier and more efficient, so don’t be afraid to look for them and embrace change, as it will make your daily activities easier and ensure the accuracy of the payroll calculation.

The most common work time management solutions include:

  • A simplified work time management environment for managers, with the possibility to use shift or schedule notations that they are used to (when they are not HR specialists);
  • Allowing work time managers the freedom to simulate situations, record the necessary shift cycles and their validity terms, adjust and transfer until the final validation of the working time, when the entries become visible in the accountability;
  • Ongoing adjustments to planned hours, which are visible online for payroll accountants as well;
  • Sharing of absence information between all responsible for work time management during the period, regardless of how the information is entered into the system (absences, annual leave, etc.);
  • The ability to enter and confirm the actual worked time on a daily basis or at the end of the month, as required by your organization;
  • Finally, a unified data management database, where the data is entered once and is visible to the target user groups.

Consequences of ineffective work time management

Lack of user-friendly tools, manual accounting process or usage of different systems to produce the common result naturally leads to a series of undesirable consequences that are often difficult to manage, such as:

  • Work time is planned despite the regulations of the LC, as it is done completely or partially manually;
  • Waste of specialist time during work time management process when the same information is shared for several times and with different recipients, when overlapping information or same errors need to be corrected in different sources at the same time;
  • Errors in payroll calculations and subsequent adjustments due to delayed or “lost” information (human error in manual processing), etc.

Woking time information is one of the basic elements for the payroll calculation for each employee. Having accurate and correct data for each organization is tantamount to its general hygiene, as any error, however small, in worked time can cause lots of surprising issues.HR|Payroll solution

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English Darbuotojų savitarnos portalas yra asmeninė personalizuota platforma kiekvienam organizacijos darbuotojui. Darbuotojų portalo vienas pagrindinių tikslų – užtikrinti vienoje vietoje prieinamą ir susistemintą svarbiausią darbuotojo asmeninę personalo valdymo ir darbo užmokesčio informaciją. Bendrai pastebime, jog apie darbuotojų savitarnos portalo funkcinę aprėptį reikėtų kalbėti gerokai plačiau, nei tai mato didžioji dauguma bei atkreipti dėmesį į teikiamas šių funkcijų naudas. Mūsų akimis didžiausią naudą organizacijoms teikiančios ir praktikoje dažniausiai diegiamos Darbuotojų savitarnos portalo funkcijos yra šios:
Lietuvių The Employee Self-Service Portal is a personalized platform for every employee in the organization. One of the main objectives of the Employee Portal is to provide, in one place, accessible and structured key personal HR and payroll information for every employee. We see that the functional scope of the Employee Self-Service Portal should be much broader than the majority of people see it, and that the benefits of these features should be highlighted. In our view, the functionalities of the Employee Self-Service Portal that provide the biggest value to organizations and most commonly implemented in practice are:
The aim is to follow the strategy – unify Human Resources (HR) databases across separate business units of different countries using the reliable Dynamics 365 platform. Each country has its own specificity for HR management and is affected by the local legislation system. Nevertheless, the most important HR management rules, unified databases of employees and other contractors, can be managed globally. Each organization can highly benefit from creating a Master HR database and be able to share the HR information with other internal or external systems in a unified way.
Yes, it is, and you gain twice, especially when you know all benefits and strengths of using Microsoft Dynamics 365 platforms in your daily business life and, of course, the possibility to calculate Payroll for 3 different countries. I am proud to present you our Columbus Baltic HR|Payroll solution on Dynamics 365 Finance & Operations platform (previously known as AX or Axapta). This solution is completely unique in the Baltic market due to the following 3 aspects:
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