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Lietuvių

When the company’s work time management (WTM) is “standard” and employees are working 5 days a week at fixed hours, the accountability is fairly simple. This situation is significantly different by rolling work schedules, shifts, randomly planned working time and finally by cumulative working time result, which requires the more detailed analysis. So, let’s talk about cumulative working time and the daily challenges as well as their possible solutions that organizations face every day.

Challenges

Regardless of the organization’s field of activity - manufacturing, service sector, retail, healthcare, or any other - the main challenges in work time management are usually identified by the organization itself as follows:

  • Unmanageable amount of detailed daily entries and changes in schedules or timesheets;
  • Worktime managers are not HR specialists and need a simpler tool than the HR|Payroll system;
  • Decisions often are taken without full and timely information on worked time during the month;
  • A sense of double recording, where remote departments of the organization, work time managers and at the same time HR specialists use different sources of primary information, and finally resulting in “overlapping” the worked time data, etc.

Work time management optimization 

There are solutions on the market that make work time management easier and more efficient, so don’t be afraid to look for them and embrace change, as it will make your daily activities easier and ensure the accuracy of the payroll calculation.

The most common work time management solutions include:

  • A simplified work time management environment for managers, with the possibility to use shift or schedule notations that they are used to (when they are not HR specialists);
  • Allowing work time managers the freedom to simulate situations, record the necessary shift cycles and their validity terms, adjust and transfer until the final validation of the working time, when the entries become visible in the accountability;
  • Ongoing adjustments to planned hours, which are visible online for payroll accountants as well;
  • Sharing of absence information between all responsible for work time management during the period, regardless of how the information is entered into the system (absences, annual leave, etc.);
  • The ability to enter and confirm the actual worked time on a daily basis or at the end of the month, as required by your organization;
  • Finally, a unified data management database, where the data is entered once and is visible to the target user groups.

Consequences of ineffective work time management

Lack of user-friendly tools, manual accounting process or usage of different systems to produce the common result naturally leads to a series of undesirable consequences that are often difficult to manage, such as:

  • Work time is planned despite the regulations of the LC, as it is done completely or partially manually;
  • Waste of specialist time during work time management process when the same information is shared for several times and with different recipients, when overlapping information or same errors need to be corrected in different sources at the same time;
  • Errors in payroll calculations and subsequent adjustments due to delayed or “lost” information (human error in manual processing), etc.

Woking time information is one of the basic elements for the payroll calculation for each employee. Having accurate and correct data for each organization is tantamount to its general hygiene, as any error, however small, in worked time can cause lots of surprising issues.HR|Payroll solution

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Lietuvių Organizations considering the implementation of Microsoft Dynamics 365 platforms often wonder about how many different solutions they are currently using - HR|Payroll management system, financial management system, warehouse management system, document management system, etc. - can be replaced by one platform, namely, Microsoft Dynamics 365. Inevitably, every organization is faced with HR, working time management and payroll solutions. Employees are one of the most expensive, and sometimes the most expensive “engines” of an organization. An effective accounting for payroll costs and managing of specific HR and payroll processes is a major challenge for every organization. From Columbus side, developing HR|Payroll solutions, the focus is to automate as many functions of the system as possible for the purpose of the accuracy and timeliness of the existing calculations and the need to eliminate possible calculation errors to the maximum extent. Implementing ERP systems, Columbus focuses on the large functional coverage of the platforms, and this is the main purpose why Columbus has developed and maintains HR, working time and payroll management solutions for both Microsoft platforms, i.e. Dynamics 365 Business Central (NAV) and Dynamics 365 Finance & Operations (AX). Organizations today have a possibility to deploy Columbus HR|Payroll localized solutions for Lithuania (BC) and the Baltic States (F&O). The fact is, that we are the only company on the Lithuanian market that can offer HR|Payroll solutions for both most popular Microsoft Dynamics platforms. It allows us during the requirement analysis process for different companies to advise the HR|Payroll solution that best suits their objectives.
English Organizacijoms ketinančioms diegtis Microsoft Dynamics 365 platformas, dažnai kyla klausimas, kiek šiuo metu naudojamų skirtingų sprendimų: personalo ir darbo užmokesčio valdymo sistema, finansų valdymo sistema, sandėlio valdymo sistema, dokumentų valdymo ir pan. - gali pakeisti viena Microsoft Dynamics 365 platforma. Neišvengiamai kiekvienos organizacijos taikinyje atsiranda personalo, darbo laiko ir darbo užmokesčio sprendimai. Darbuotojai - vienas brangiausių, o kartais ir pats brangiausias organizacijos turtas bei „variklis“. Natūralu, jog efektyviai apskaityti tokio dydžio patiriamas darbo užmokesčio sąnaudas, suvaldyti specifinius personalo (HR) ir darbo užmokesčio (Payroll) procesus yra didelis iššūkis kiekvienai organizacijai. Kuriant HR|Payroll sprendimus pagrindinis tikslas automatizuoti kuo daugiau sistemos funkcijų dėl esamų skaičiavimų tikslumo, savalaikiškumo bei poreikio maksimaliai eliminuoti bet kokias galimas skaičiavimų klaidas. Diegiant verslo valdymo platformas, Columbus didelį dėmesį skiria platformų funkciniam padengimui, todėl Columbus personalo, darbo laiko ir darbo užmokesčio valdymo sprendimus yra sukūrusi ir palaiko abiems Microsoft platformoms: Dynamics 365 Business Central (NAV) bei Dynamics 365 Finance & Operations (AX). Organizacijos jau šiuo metu gali sėkmingai diegtis plačiai išvystytus bei pilnai Lietuvai (BC) ir Baltijos šalims (F&O) lokalizuotus sprendimus. Nesuklysiu sakydama, kad esame vieninteliai Lietuvos rinkoje galintys pasiūlyti HR|Payroll sprendimus abiems populiariausioms Microsoft Dynamics platformoms. Dėl šios priežasties, konsultuodami klientą, atsižvelgę į jo procesus, galime parinkti geriausiai jo tikslus atitinkantį HR|Payroll sprendimą.
The aim is to follow the strategy – unify Human Resources (HR) databases across separate business units of different countries using the reliable Dynamics 365 platform. Each country has its own specificity for HR management and is affected by the local legislation system. Nevertheless, the most important HR management rules, unified databases of employees and other contractors, can be managed globally. Each organization can highly benefit from creating a Master HR database and be able to share the HR information with other internal or external systems in a unified way.
Yes, it is, and you gain twice, especially when you know all benefits and strengths of using Microsoft Dynamics 365 platforms in your daily business life and, of course, the possibility to calculate Payroll for 3 different countries. I am proud to present you our Columbus Baltic HR|Payroll solution on Dynamics 365 Finance & Operations platform (previously known as AX or Axapta). This solution is completely unique in the Baltic market due to the following 3 aspects: