Fredrick Herzberg’s now-famous 'Two Factor Theory of Motivation' is accepted by the majority of human resources personnel across the world. It says that there are two kinds of job factors that affect an employee’s motivation:
- Motivators
- Hygiene factors
Motivation factors are those that encourage an employee to work harder and better. Hygiene factors are those which, if present, don’t motivate the employee much but have a devastating impact on employee morale if absent. This blog talks about a key Hygiene factor - Payroll.
Better payroll management with ERP
Timely and transparent payroll processing is a complex and time-consuming task. Bigger organizations usually have an independent department to do the heavy lifting. In contrast, small and medium ones often end up increasing their overall cost trying to maintain the ‘perfect’ payroll department.
Enter Microsoft Dynamics GP, an Enterprise Resource Planning (ERP) solution that helps businesses take control of their financials, manufacturing, operations and human resources. Dynamics GP works with a ton of other technologies leveraging the tools that you already know of:
- Excel - To expand its reach throughout your organization.
- Power BI - The integration can help Dynamics GP users get more out of their business data by assisting them in visualizing essential information and offering better guidance on the next steps/areas where efficiency can be improved.
Microsoft SharePoint Server - The combination can make business information, reports and documents available for productive collaboration.
Additional features and benefits available in Dynamics GP's Extended Payroll and HR module
| Feature | Benefit |
| Pay Policy Management | Automates complex pay calculations for hourly employees who earn multiple pay rates while working in various shifts in different departments and positions. |
| Employee Cost Allocation (Employee Auto Splits) | Defines automatic splits to allocate employee costs, including benefits and taxes across multiple departments. |
| Labor Accrual Management | Produces accurate financial reports by calculating estimated costs and posting them to the general ledger in Microsoft Dynamics GP by calendar date instead of pay period. Allows selection of the pay runs to include in your calculation and previews of the results. Automatically reverses the entry in the following month by assigning a reversing date. |
| Post Payroll Hours to General Ledger | Automates the process of tracking payroll hours and posting to the general ledger. Defines and assigns unit accounts for specific departments and positions so you can make comparisons of budgeted versus actual hours. |
| Advanced Labor Reporting | Generates quick and easy reports of labor costs, configuring reports by either calendar year-to-date or fiscal year-to-date to evaluate productive and non-productive time, FTEs, hours and earnings information. |
| Certification, License and Training Information Management | Adds to employee safety and legal compliance. Increases productivity and reduce expenses. Stores certification, license and training information with your other employee data instead of tracking it separately. |
| Advance Notification of Expiration and Renewal Dates | Uses Smart List Builder to provide your team with the tools they need to prevent overlooking renewal and expiration dates associated with licensing, certification and training. |
| Departmental Compliance Tracking | Maintains certification, license and training requirements by department and position. Reports on how your department’s and employees’ positions comply with government and corporate requirements. |
| Self-Service for Managers and Employees | Empowers your employees and managers by providing them with access to view their personal certification and training information through Business Portal, allowing them to promote timely completion of all upcoming requirements. |
| Health Tests and Immunization Tracking | Categorizes flexible tracking of employee-required tests and immunizations to fit your business and reporting needs. |
| Injury and Illness Follow-up | Creates templates with multiple tasks for various types of incidents, and assign tasks to follow up on injury and illness records. Assigns multiple employees affected by an incident to a single incident report to track trends and comply with government regulations. |
| Automated Historical Tracking | Captures your changes automatically and tracks the complete historical views of any certification, license, training, test, immunization and/or other health-related records you decide to maintain. |
| Benefit Lifecycle Management | Creates Human Resources Benefit, Payroll Benefit and Payroll Deduction setup records that are not immediately effective at the time you create employee-level records or run payroll in Microsoft Dynamics GP. Activates future-ready effective setup records at the appropriate time while tracking your past setup records. (To be used with the Employee Self Service module). |
| PTO Manager | Extended ability to track two buckets of time with accrual schedules, pending time and carryover options, maximum in account options. |
Overall, these functionalities help managers devote more time to focus on their business tasks and worry less about administrative burdens. Automating the payroll process can help reduce costs and equip your staff to handle complex payroll requirements, especially those of a growing business.
Better with Columbus
One of our specializations at Columbus is getting Dynamics GP set up for the HR and Payroll function. We are a certified Microsoft partner and have helped numerous companies with Dynamics GP integrations, besides having delivered countless out-of-the-box integration connectors for eConnect as well as web services integrations. We ensure that your business is supported in real-time.
Columbus, in association with Microsoft, provides you with a world-class ERP solution in Microsoft Dynamics GP for effective management of your human resources and payroll departments. Our dedicated team of GP experts and consultants (with more than 20 years’ experience) partner with both leading as well as upcoming businesses to help them maximize their GP investment.
If you currently own Dynamics GP and want to ensure that you are maximizing your solution investment, reach out to Columbus at shes@columbusglobal.com.